Does Notion have team management features?

Yes, Notion offers comprehensive team management features that transform how organizations collaborate and share knowledge. The platform delivers fully customizable workspaces where teams can build everything from sales wikis to engineering sprint boards using drag-and-drop blocks, while granular permissions allow workspace owners to assign view, comment, edit, or admin rights at both page and database levels. With real-time collaboration tools, shared databases, and integrated project tracking capabilities, Notion serves as a unified digital office for teams of all sizes.

The core strength of Notion's team management lies in its flexibility and customization options. Teams can create database relations to track projects, tasks, meetings, and goals while linking multiple databases to visualize progress and dependencies. The platform supports various project views including Gantt charts, Kanban boards, and calendar layouts, making it adaptable to different workflow preferences. Real-time editing capabilities allow simultaneous multi-user collaboration with presence indicators, while inline comments and @mentions keep feedback contextual and actionable.

Access control and user permissions provide the foundation for secure team collaboration. Notion supports guest access for external stakeholders—up to 10 on Free plans, 100 on Plus, and 250 on Business and Enterprise tiers—without requiring full user licenses. Private teamspaces, available on Business and Enterprise plans, enable departmental security and restricted access to sensitive materials. The platform also integrates seamlessly with external tools like Jira, GitHub, Google Drive, and Figma, centralizing information within collaborative workspaces.

However, there are important limitations to consider when evaluating Notion for team management. The platform lacks rigid organizational hierarchies beyond basic admin and editor roles, relying instead on permission structures to emulate complex org charts. Recent pricing changes have moved advanced features like full AI capabilities and private teamspaces to higher-tier Business and Enterprise plans, starting at $20-24 per user monthly. Free and Plus users face restrictions on guest limits, file upload sizes, and access to collaborative features that larger teams typically require.

For teams seeking an all-in-one collaboration hub, Notion's team management features offer substantial value through customization and integration capabilities. The platform excels when organizations need to combine documentation, project management, and knowledge sharing in a single environment. While pricing considerations and feature limitations may impact smaller teams or budget-conscious organizations, the comprehensive toolkit makes Notion a compelling choice for teams prioritizing flexibility and unified workflows over specialized project management tools.