Does Notion support batch editing?

Yes, Notion does support batch editing, but primarily for database entries rather than individual pages or workspace settings. This functionality has become increasingly robust, particularly with recent 2024-2025 updates that introduced checkbox multi-select features and select-all options in Table view. While this represents a significant step forward for managing large datasets efficiently, it's important to understand both the capabilities and limitations of Notion's current batch editing system.

The most comprehensive batch editing experience occurs within database Table view, where you can select multiple rows using checkboxes that appear when hovering over the leftmost column. Once you've selected your desired entries—whether individually or using the "Select All" option—a bulk edit toolbar appears, allowing you to modify properties like status, tags, dates, and other database fields across all selected items simultaneously. This process can transform what might take 30-50 minutes of individual edits into a task completed in under a minute.

Other database views like Board, Gallery, and Calendar also support batch editing, though with more manual selection processes using keyboard shortcuts like Shift or Command/Ctrl. These views lack the convenient checkbox interface, requiring you to manually select each item before accessing bulk editing options through right-click menus. The functionality remains powerful, but the workflow requires more intentional navigation.

However, Notion's batch editing comes with notable limitations that affect its practical application. You cannot batch edit relational properties, formulas, roll-ups, or auto-generated fields like "Created Time." Additionally, there's no find-and-replace functionality for text within cells, meaning users often need to export data as CSV, make changes externally, and re-import for complex content modifications. Regular Notion pages outside of databases cannot be batch-edited for properties or content, and workspace-level actions like permission changes must still be handled individually.

Despite these constraints, Notion's batch editing capabilities represent a mature solution for database management that can significantly streamline your workflow. The feature works best when your content is structured as database entries rather than traditional pages, and when your editing needs focus on properties rather than text content. For teams managing projects, tasks, or any structured data, these batch editing tools can save considerable time while maintaining the flexibility that makes Notion valuable for collaborative work.