How do I create meeting notes in Notion?

Creating meeting notes in Notion starts with a simple slash command that can transform your documentation process. Type `/meet` on any page to insert Notion's AI Meeting Notes block, which automatically transcribes conversations and generates summaries when you grant audio permissions. This feature has contributed to over 10 million teams globally adopting Notion for meeting management, with studies showing up to 33% productivity improvements through better task tracking and follow-up.

The process begins with preparation before your meeting starts. Enter your agenda items, participant names, and any relevant context in the Notes field of the AI Meeting Notes block. When you're ready to begin, click "Start transcribing" to capture audio automatically, though you'll need to allow system audio and screen recording permissions on your device. For those preferring manual documentation, you can create a dedicated page and use formatting commands like `/todo` for action items and `/heading` for structure.

During the meeting, you can take live notes while Notion simultaneously transcribes the conversation. The real power emerges when multiple team members collaborate in real-time, adding their perspectives and ensuring nothing gets missed. You can assign tasks using `@` mentions directly within the notes, creating immediate accountability. When the meeting concludes, clicking "Stop" triggers Notion's AI to automatically generate summaries and highlight actionable items, which can be formatted for different meeting types like sales calls or standups.

The collaborative advantages are significant, with teams reporting a 23% reduction in missed tasks when using shared note-taking. However, there are practical considerations to keep in mind. Audio transcription requires proper permissions setup, which can be technically challenging for some users. Mobile functionality, while available, works best for simple notes rather than complex formatting. Additionally, the AI features depend on clear audio quality and may struggle with heavy accents or background noise.

To maximize effectiveness, establish consistent templates with sections for agenda, attendees, discussion points, decisions, and action items. Link your meeting notes to Notion Calendar for automated reminders and store everything in a dedicated database for easy searching. The universal search feature becomes particularly valuable over time, allowing you to quickly locate past decisions and commitments. While the learning curve exists for advanced features, the combination of AI automation and collaborative editing makes Notion's meeting notes system a powerful tool for teams committed to better documentation and follow-through.