How do I export Notion pages as PDF?

Exporting Notion pages as PDF is straightforward and available across all devices through Notion's built-in export feature. Whether you're using the desktop app, web browser, or mobile device, the process remains consistent and takes just a few clicks. This functionality proves particularly valuable when you need to share documents with external stakeholders, create offline backups, or maintain permanent records of your work. The export feature is completely free and accessible to all users, making it an essential tool for anyone looking to extend their Notion content beyond the platform.

To export any Notion page as PDF, start by opening the page you want to convert. Look for the three-dot menu icon in the top right corner of your page and click it to reveal the dropdown options. Select "Export" from the menu, then choose "PDF" as your preferred format. You'll see several customization options, including the ability to include or exclude images and files, select your preferred page format like A4 or Letter, and adjust the scale percentage if needed. Once you've configured these settings to your liking, click "Export" and choose where to save your PDF file on your device.

Business and Enterprise users enjoy an additional advantage with the "Include Subpages" option, which allows you to export entire page hierarchies in a single PDF document. This feature streamlines the process when you're working with complex projects that span multiple interconnected pages. However, personal and free plan users will need to export each page individually if they want to create PDFs of multiple pages.

While Notion's PDF export works reliably for most content, there are some limitations to keep in mind. Complex layouts with multi-column designs or heavily nested blocks may not translate perfectly to PDF format, potentially causing alignment issues or inconsistent spacing. Additionally, dynamic elements like database forms, embedded videos, and interactive widgets become static in the exported PDF, losing their original functionality. Very large pages with numerous images or files can also create oversized PDFs that become difficult to share or manage.

Despite these limitations, Notion's PDF export remains a powerful feature for preserving and sharing your work. The consistent cross-platform availability ensures you can create PDFs whether you're working from your computer or mobile device, making it a versatile solution for various workflow needs.