How do I improve Notion performance with lots of data?

Managing large amounts of data in Notion can significantly slow down your workspace, but several proven strategies can help restore optimal performance without sacrificing functionality.

The most impactful improvement comes from optimizing your database structure. Break large databases into smaller, focused ones rather than storing everything in a single massive table. This reduces the computational load when Notion renders pages and performs searches. Consider archiving older entries to separate databases that you access less frequently, keeping your active workspace lean and responsive.

Page organization plays a crucial role in performance. Avoid creating deeply nested page hierarchies, as Notion struggles to load content that's buried multiple levels deep. Instead, use a flatter structure with strategic linking between related pages. Limit the number of database views displayed on a single page, as each view requires processing power to render.

Formula optimization can dramatically improve loading times. Complex formulas, especially those referencing multiple databases or performing numerous calculations, create significant overhead. Simplify formulas where possible and consider breaking complex calculations into multiple, simpler formula properties. Replace heavy rollup properties with simpler alternatives when the full functionality isn't necessary.

Content management affects performance more than many users realize. Large blocks of text, numerous embedded files, and excessive inline images slow down page loading. Store large files externally and link to them rather than embedding directly. Use Notion's toggle blocks to hide lengthy content sections, reducing the initial rendering load.

Regular maintenance keeps performance optimal. Periodically review and delete unused properties, empty pages, and redundant databases. Clear your browser cache and ensure you're using the latest version of Notion, as updates often include performance improvements.

While these strategies significantly improve performance, remember that Notion isn't designed for massive enterprise-scale data management. If you're consistently hitting performance walls despite optimization efforts, consider whether a more specialized database solution might better serve your needs. However, for most users, implementing these optimization techniques will restore smooth, responsive performance even with substantial data volumes.