How do I invite members to my Notion workspace?

Adding team members to your Notion workspace is straightforward, with multiple invitation methods designed to accommodate different collaboration needs. Whether you're onboarding a single colleague or bringing an entire team into your digital workspace, understanding the available options and their implications helps you make informed decisions about access control and costs. The process offers flexibility through email invitations, shareable links, and even automated domain-based joining, each serving distinct organizational requirements.

The most common approach involves direct email invitations through your workspace settings. Navigate to your workspace name in the upper left sidebar, select "Settings & Members," then choose the "Members" tab. Click "Invite members" and enter email addresses—you can add multiple addresses separated by commas for bulk invitations. During this process, you'll assign roles ranging from basic Member access to Workspace Owner privileges. Recipients receive an email invitation and must accept to join, with their status showing as "Invited" until they complete the process.

Alternatively, you can generate a shareable invite link through the same Members section. This method proves particularly useful for rapid onboarding or when you need to invite people through various communication channels beyond email. The link provides direct workspace access, though recipients default to Member role permissions. For organizations with established email domains, you can enable automatic joining for anyone with approved company email addresses, streamlining the process for larger teams.

Understanding permission levels is crucial for maintaining workspace security and organization. Members receive default access defined by individual page permissions, while Admins can manage invitations and workspace settings. Guests represent a more restricted option—they're invited to specific pages only and can be assigned view, comment, or edit permissions as needed. This granular control helps you balance collaboration needs with information security.

Consider the financial implications before expanding your team, especially on paid plans where each additional member increases costs immediately. Free plans may have member limitations, so monitor your workspace size as it grows. Additionally, be mindful of invite link security—if shared broadly, these links could allow unauthorized access, so regenerate them when necessary. Successfully managing Notion invitations means balancing accessibility with appropriate access controls while keeping cost considerations in perspective.