How do I mention someone in Notion?

Mentioning someone in Notion requires just a simple "@" symbol followed by typing their name, which instantly brings up a searchable list of your workspace members. This fundamental collaboration feature transforms how teams communicate within their shared workspace, turning static documents into dynamic conversation hubs. When you mention someone, they receive an immediate notification through Notion's inbox system and potentially via email, depending on their personal settings. Understanding this process empowers you to leverage one of Notion's most powerful tools for seamless team coordination and task assignment.

The mechanics are refreshingly straightforward across all platforms. Simply click into any text block, comment field, or database where you want to add the mention, then type the "@" symbol. As soon as you start typing a person's name, Notion displays a real-time dropdown menu showing workspace members with their avatars and names. Select the correct person by clicking their name or pressing Enter, and voilà—you've created a clickable mention that appears as blue-highlighted text with their associated avatar.

This feature shines brightest in collaborative contexts where clarity and accountability matter most. You can mention teammates in regular page content for feedback requests, assign responsibility through database Person properties for project management, or tag colleagues in comments for targeted discussions. The versatility extends even to Notion AI prompts, where mentions help direct artificial intelligence actions toward specific team members or reference points.

However, there are practical limitations to consider. Mentions only work with existing workspace members and invited guests—you can't tag external users unless they've been formally added to your workspace. Additionally, while the notification system is robust, recipients control their own alert preferences, meaning your mention might not generate the immediate response you expect if someone has disabled email notifications or rarely checks their Notion inbox.

The true value emerges through consistent use across your team's workflow. Mentions create automatic backlinks, maintaining contextual connections throughout your workspace while reducing the need for separate messaging platforms. Whether you're coordinating project reviews, assigning tasks, or simply ensuring the right people see important updates, mastering this foundational feature transforms Notion from a documentation tool into a genuine collaboration powerhouse that keeps everyone connected and informed.