Is Notion GDPR compliant?

Yes, Notion is GDPR compliant and has been officially committed to meeting these requirements since at least 2021. The company operates as both a data processor and data controller with their privacy program explicitly mapped to GDPR and other global privacy regulations, ensuring they meet the legal and technical requirements to protect EU residents' personal data.

Notion's GDPR compliance is built on several key foundations. They've implemented a comprehensive Data Processing Addendum (DPA) that clearly defines responsibilities and safeguards when handling your personal data. The platform uses robust encryption standards, including AES-256 for data at rest and TLS 1.2 or higher for data in transit, ensuring your information stays secure throughout processing and storage.

For teams requiring EU data residency, Notion offers Enterprise Plan customers the option to store data within EU regions, specifically Frankfurt and Ireland AWS data centers. This addresses GDPR requirements around data sovereignty and gives you control over where your information lives. The company also uses EU and UK Standard Contractual Clauses (SCCs) to govern any data transfers outside the European Economic Area, which became especially important following the Schrems II ruling.

Your rights as a data subject are well-supported through Notion's built-in tools. You can easily export your workspace data, delete content, and manage your information to comply with GDPR requirements around data access, erasure, and portability. When you delete a workspace, Notion ensures complete removal from their servers within 30 days, subject only to legal retention requirements.

However, it's important to understand that GDPR compliance is a shared responsibility. While Notion provides the technical and legal framework, you'll need to ensure your own data handling practices align with GDPR requirements. This includes properly categorizing any personal data you store in Notion, obtaining necessary consent from individuals, and implementing appropriate internal governance policies. Notion supports this with transparency tools like their updated subprocessor list and Transfer Impact Assessment documentation, but the ultimate responsibility for compliance depends on how you use the platform and handle personal data within your workflows.