What is a files property in Notion?

A files property in Notion functions as a specialized database column that allows you to attach various file formats—PDFs, images, videos, spreadsheets, and documents—directly to database items, much like adding attachments to spreadsheet rows. This powerful feature transforms your databases from simple data repositories into comprehensive resource hubs where context and supporting materials live alongside your structured information. You can store employee headshots in a personnel database, attach project briefs to task entries, or include lecture slides within academic trackers. Understanding how this property works can significantly enhance your workflow organization and accessibility.

Creating a files property requires just a few straightforward steps that open up substantial organizational possibilities. Start by opening your Notion database and clicking the "+" button to add a new property, then select "Files & media" from the available options. Once created, you can click into any row's files property cell to upload files from your device or drag and drop them directly into the field. The beauty lies in the flexibility—each database item can contain multiple files, and they're instantly accessible across all devices connected to your workspace while maintaining your security permissions.

The practical applications span both professional and personal contexts with remarkable versatility. Project managers can attach contracts, designs, and specifications directly beside project entries, while students might append reading materials and assignments to their course databases. In gallery view, uploaded images display as visual previews on cards, making the files property particularly valuable for portfolios, product catalogs, or team directories where visual context enhances usability.

However, you should consider certain limitations before heavily investing in this approach. Notion cannot natively preview every file type, meaning some documents require downloading and opening in external applications. Storage restrictions may apply depending on your workspace plan, though specific limits aren't always clearly outlined. Additionally, Notion stores files for reference only—you won't find advanced editing or processing capabilities within the platform itself.

The files property represents a thoughtful balance between simplicity and functionality, enabling you to create more comprehensive databases without overwhelming complexity. While it may not replace specialized file management systems for heavy-duty scenarios, it excels at keeping relevant resources contextually linked to your data, reducing the friction of switching between multiple tools and platforms during your daily workflow.